Ledgerly
Manual reconciliation time cut by 70%.
An internal finance platform replacing three spreadsheets and a patchwork of manual processes.
The finance team at a mid-market logistics company was running three interconnected Excel workbooks and a custom Access database to manage accounts payable, expense tracking, and monthly close. The process took two full-time staff members a combined 14 hours per month — and introduced reconciliation errors that auditors flagged annually.
We built an internal web application that consolidates all three workflows into a single interface, with automated bank feed reconciliation, approval routing, and a monthly close checklist with sign-off tracking.
The work
Automated bank feed reconciliation
Plaid integration pulls live transaction data and matches against ledger entries using a rule-based engine. Unmatched items surface as a daily exception queue — the team reviews exceptions rather than manually matching every line.
Approval routing with audit trail
Multi-level expense approval with configurable thresholds, email notifications, and a full immutable audit log. Every approval and rejection is timestamped with the approver's identity — satisfying the auditors who had flagged the previous process.
Monthly close workflow
A structured checklist covers every step of the close process, with sign-off from each responsible team member. The system prevents the next step from being actioned until the prior one is signed — eliminating the out-of-order errors that caused historical reconciliation issues.
The result
Monthly reconciliation went from 14 hours across two staff to four hours with one. The 2024 audit was the first in three years with no material findings on accounts payable. The team now uses the software to run a three-day monthly close — previously it took six.
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